Pak Shama School Policies

1. Admission Policy

• Objective: To provide a transparent and fair admission process that welcomes students from diverse backgrounds.
• Eligibility:
  • Open to all students regardless of race, gender, or religion.
  • Priority may be given to siblings of current students and children of school staff.
• Application Process:
  • Parents must complete an application form available on the school website or at the school office.
  • Required documents include birth certificate, previous school records, and a passport-sized photograph.
  • Applications must be submitted by the designated deadline, usually set two months before the school year begins.
• Interview:
  • Prospective students may be required to attend an informal interview with the principal and a teacher to assess readiness and fit for the school environment.
• Notification:
  • Admission decisions will be communicated via email or phone within two weeks of the interview.
  • Accepted students must confirm their enrollment by submitting a registration fee and completing necessary paperwork.

2. After School Detention Policy

• Objective: To encourage students to take responsibility for their actions and improve their behavior.
• Criteria:
  • Detention may be assigned for the following reasons:
    • Disruptive behavior in class
    • Incomplete homework or assignments
    • Failure to follow school rules
    • Tardiness or unexcused absences
• Duration:
  • Detention will last for one hour after school on designated days.
  • Students will be supervised by a staff member during detention.
• Notification:
  • Parents will be notified at least one day in advance, along with the reason for the detention.
  • Students will be required to complete a reflection form during detention to promote accountability.

3. Attendance Policy

• Objective: To promote regular attendance and punctuality, which are critical to academic success.
• Expectation:
  • Students are expected to attend school daily and arrive on time.
  • A maximum of 10 excused absences per academic year is allowed.
• Reporting Absences:
  • Parents must notify the school by 9 AM if their child will be absent due to illness, family emergencies, or other valid reasons.
  • A written note must be submitted upon the student’s return to school.
• Consequences:
  • Excessive absences (more than 10) may lead to a review of the student’s academic status and possible retention.
  • Students with unexcused absences will face disciplinary actions, including detention.

4. Behavior Evaluation Policy

• Objective: To promote positive behavior and address issues early through evaluation and support.
• Evaluation Process:
  • Student behavior will be evaluated regularly through:
    • Teacher observations
    • Peer feedback
    • Self-assessment forms
• Intervention:
  • Students exhibiting persistent behavioral issues will be provided with support, including:
    • Counseling sessions
    • Behavior contracts outlining expectations and consequences
    • Parental involvement to address concerns collaboratively.

5. Anti-Bullying Policy

• Objective: To ensure a safe and respectful environment for all students and eliminate bullying in any form.
• Definition:
  • Bullying includes repeated aggressive behavior that involves an imbalance of power and can be physical, verbal, or social.
• Reporting:
  • Students and parents are encouraged to report any incidents of bullying to school authorities confidentially.
  • Reports can be made verbally or through a written complaint form available in the school office.
• Response:
  • All reports will be taken seriously and investigated promptly.
  • Confirmed incidents of bullying will result in appropriate disciplinary action, which may include counseling, suspension, or expulsion for severe cases.

6. Medical Conditions & Ill Students Policy

• Objective: To ensure the health and well-being of all students while at school.
• Notification:
  • Parents must inform the school of any medical conditions, allergies, or special needs their child may have.
  • This information will be kept confidential and shared only with relevant staff members.
• Illness:
  • Students exhibiting symptoms of illness should stay at home to prevent the spread of infections.
  • A student must be symptom-free for 24 hours before returning to school.
• Emergency Protocols:
  • The school will maintain emergency contact information for all students.
  • First aid kits will be available in each classroom, and trained staff will be responsible for managing medical emergencies.

7. Students Assessment Policy

• Objective: To monitor and evaluate student progress and provide constructive feedback to enhance learning.
• Assessment Methods:
  • Students will be assessed through:
    • Regular quizzes and tests
    • Mid-term and final examinations
    • Projects, presentations, and class participation
    • Homework assignments
• Reporting:
  • Parents will receive quarterly reports detailing their child’s academic performance, attendance, and behavior.
  • Parent-teacher conferences will be held twice a year to discuss student progress and address any concerns.

8. Supervision & Safety Policy

• Objective: To ensure a safe learning environment for students and staff.
• Supervision:
  • Staff members will supervise students during school hours, including recess, lunch, and transitions between classes.
  • Designated staff will oversee the arrival and departure of students at the beginning and end of the school day.
• Emergency Procedures:
  • The school will conduct regular fire drills and safety drills to prepare students for emergencies.
  • Clear evacuation routes will be posted in each classroom, and staff will be trained in emergency response protocols.

9. Parents Concern & Complaints Policy

• Objective: To provide a clear and efficient process for addressing parental concerns and complaints.
• Procedure:
  • Parents should first discuss their concerns directly with the relevant teacher or staff member.
  • If the issue remains unresolved, parents may escalate the concern to the school administration by submitting a written complaint.
• Response Time:
  • The school will acknowledge receipt of complaints within two business days and aim to resolve the issue within five business days.

10. Visitors Policy

• Objective: To ensure the safety and security of students and staff while allowing visitors access to the school.
• Visitor Registration:
  • All visitors must sign in at the school office upon arrival and wear a visitor badge during their stay.
  • Visitors must provide a valid form of identification and the purpose of their visit.
• Access:
  • Visitors are only permitted in designated areas unless accompanied by school staff.
  • Unauthorized individuals will be asked to leave the premises.

11. Uniform Policy

• Objective: To promote a sense of unity, discipline, and school identity among students.
• Dress Code:
  • Students are required to wear the designated school uniform during school hours, which includes:
    • A collared shirt with the school logo
    • Trousers or skirts of appropriate length
    • Closed-toe shoes
  • Students may wear a school-issued jacket or sweater during colder weather.
• Exceptions:
  • Requests for uniform exceptions must be submitted in writing to the administration for approval.
  • Non-compliance with the uniform policy may result in a warning or other disciplinary actions.

Feel free to adjust any of these policies to better reflect the values and needs of Pak Shama School!